Teams/Workspaces
What are teams and workspaces in Sparrow?
Teams and workspaces in Sparrow are collaborative environments where users can manage different projects, members, and settings within an organized structure.
What is a personal team in Sparrow?
A personal team is automatically created for each user upon registration, serving as the default environment where workspaces and team members can be managed.
Can I create multiple teams in Sparrow?
Yes, users can create additional teams beyond their personal team by navigating to the Teams section and clicking the ‘+’ icon.
What is a workspace in Sparrow?
A workspace is a dedicated area within a team where users can organize and manage specific projects or aspects of their work.
What is the difference between a team and a workspace?
A team is the overall group of users collaborating together, while workspaces are subdivisions within teams that focus on individual projects or tasks.
What is included in my personal team?
Your personal team includes a default workspace, the ability to add team members, and access to team settings for customization.
How do I access my personal team?
Upon signing into Sparrow, your personal team will be displayed in the Teams section where you can view and manage your team and workspaces.
Can I change the name of my personal team?
Yes, you can modify the name and description of your personal team by accessing the team settings.
How do I create new workspaces in my personal team?
You can create additional workspaces by selecting the ‘New Workspace’ button from the Teams or Workspaces sections.
Can I invite members to my personal team?
Yes, you can invite team members to collaborate on your personal team by using the ‘Invite’ option and entering their email addresses.
How do I create a new team?
Navigate to the Teams section, click the ‘+’ icon, and provide a name and optional description for your new team.
Can I upload a logo for my team?
Yes, during the team creation process, you can upload a team logo to personalize your team’s profile.
How do I invite members to join my team?
From your team dashboard, click the ‘Invite’ button, enter the email addresses of the individuals you want to invite, and assign roles based on their access level.
What roles can I assign to team members?
You can assign team members roles such as Admin or Member, depending on the level of access they need.
Can I remove a member from my team?
Yes, you can remove a member by selecting their name from the team list, clicking the dropdown next to their name, and choosing the ‘Remove’ option.
How do I change a member’s role in my team?
You can change a team member's role by selecting their name in the team list and adjusting their role in the dropdown (e.g., from Member to Admin).
Can I transfer ownership of a team?
Yes, in the team settings, select ‘Change Owner’ to transfer team ownership to another team member.
How do I confirm the transfer of team ownership?
After selecting the new owner, review the details and click ‘Confirm Transfer’ to finalize the ownership change.
Can I downgrade an Admin to a Member?
Yes, in the team member settings, you can change an Admin’s role to Member by selecting ‘Member’ from their role dropdown.
How do I upgrade a Member to an Admin?
Select the member you want to upgrade, choose ‘Admin’ from the role dropdown, and confirm the change to give them admin privileges.
How do I create a new workspace in Sparrow?
You can create a workspace by clicking the ‘New Workspace’ button in the Teams section or selecting ‘+Add New Workspace’ from the card layout.
Can I modify an existing workspace?
Yes, you can update workspace details and settings at any time by accessing the workspace’s settings page.
How do I delete a workspace?
From the workspace list, select the workspace you want to delete, click ‘Delete Workspace’ in the settings, and confirm by entering the workspace name.
What happens when I delete a workspace?
Deleting a workspace permanently removes it, including all related projects and data, from the team environment.
How do I view all my workspaces?
You can view all workspaces associated with your team by selecting ‘View All Workspaces’ from the dropdown menu on the top bar.
Can I switch between workspaces easily?
Yes, the top bar dropdown displays your five most recent workspaces, allowing you to quickly switch between them.
How do I invite members to a specific workspace?
Navigate to the workspace, click the ‘Invite’ button in the workspace settings, and enter the email addresses of the individuals you want to add.
Can I change a member’s access to a workspace?
Yes, you can adjust the roles and permissions of members within a workspace to ensure appropriate access levels.
How do I remove a member from a workspace?
In the workspace’s member list, select the member you wish to remove, click ‘Remove,’ and confirm the action.
Can I assign different roles to members in each workspace?
Yes, a member’s role can be different in each workspace, allowing you to tailor access based on the project.
How do I customize my team’s settings?
You can access team settings to modify the team name, description, logo, and permissions by clicking the settings icon next to your team.
Can I set permissions for different team members?
Yes, you can manage permissions for each team member by assigning them roles such as Admin or Member.
How do I customize my workspace settings?
Each workspace has its own settings page where you can adjust details like name, description, and member access.
Can I limit workspace access to certain team members?
Yes, you can control which team members have access to specific workspaces by adjusting the permissions in the workspace settings.
How do I update a workspace description?
In the workspace settings, you can modify the workspace description to reflect the current purpose or project.
Can multiple teams collaborate on the same workspace?
Currently, a workspace is specific to the team it belongs to, but members from different teams can collaborate if invited.
Can I add non-team members to a workspace?
Yes, you can invite external members to join a workspace by sending them an invite through email.
How do I manage multiple projects within one team?
You can create separate workspaces for each project within a team to organize tasks and members efficiently.
Can I leave a workspace if I no longer need access?
Yes, if you no longer need access to a workspace, you can remove yourself from it via the workspace settings.
What happens if I delete a team?
Deleting a team will remove all workspaces, members, and data associated with that team.
Can I recover a deleted workspace?
Once a workspace is deleted, it cannot be recovered, so make sure to confirm before deleting it.
What should I do if I accidentally delete a workspace?
Since workspace deletion is permanent, consider notifying the admin if you accidentally delete it. There may be backup options depending on your organization’s policies.
How can I prevent accidental workspace or team deletion?
Confirm all actions and ensure that only authorized admins have the ability to delete teams or workspaces to avoid accidental deletions.